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Channel 43 in Abington Township
THE FIRST SET OF BID SPECS IS NOW HISTORY
CLICK
HERE TO SEE THE FIRST SET BID SPECS THEMSELVES - all 25 pages
Here is a review of some of the details
from the first set with our opinion of how they may be
used to guide the building of the second set, particularly with
an eye toward eliminating things that drive up the cost and
things that eliminate potential bidders unnecessarily :
THESE ITEMS COULD BE CONSIDERED FAIRLY
STANDARD
Hold Harmless Agreement
Liability Ins
Non-Collusion Affadavit
Mandatory site visit after contract to discuss the details three
weeks prior
Seamless editing
Submission of 2 products to reflect quality of the work
Bid surety
_________________
WHAT IS THE ADDITIONAL COST ?
Errors & Omissions - ( while often
requested, these are unnecessary for a task of this size & scope )
Running a 1 min introduction on every tape with name date and
length ( a scrolling bulletin point would work and save
re-editing or expensive equipment )
24 hours notice for some of the meetings ( make this a separate
"contract" so as not to drive up the cost of the meetings - ie
bid with and without it )
Own or posses adequeate equipment ( add or
have access to .....even equip you own can break down. why
should you regulate how a professional works )
____________________
ADDITIONALLY:
Be sure there is a start or stop date
Specify guarantee of payment if Township changes the date or for
weather or other conditions
No subcontractors allowed ( make provions for emergencies: ie
illness, death in family etc )
Mandatory meeting before even winning contract ( only
eliminates good potential candidates)
A financial statement listing all assets & liabilities in 06
( why? unnecessary )
A requirement to post monies at the time of bid (why?
unnecessary )
15 hr delivery of "seamless" product with intro & "branding" of
each frame & speakers' names ( too short a time -
could at least add a clause for exceptions for problems that
might come up )
Experience Record with 5 similar projects in past 18 months
(why? unnecessary if you have asked for samples &
references..?)
A 5 year history of work & what was charged for each ( why?
unnecessary.samples from last 5 years is fine)
Listing all the equipment to be used (why?
unnecessary )
Samples submitted need to be similar projects and done in last
18 months ( why? unnecessary - you are hiring a
professional )
Notify manager of all conflicts errors or discrepancies in bid
documents 10 days before opening
( they may not be discovered until later)
3 years experience for all camera operators (why?
unnecessary If he can obtain a professional product, let the
videographer decide who he hires.)
Mandatory " 20 min video" 2 weeks prior to start (
why? unnecessary ) You've hired a professional. Just let
them get to work. If the first meeting has a problem they still
owe you one . You can apply the same cost to a finished product
if all goes well )
Requirement to make a "back-up tape " that is turned over
immediately ( If editing is to be done, and a back up tape was
to resolve any editing problems to make it seamless then ANOTHER back up is needed.
Then you need to specify 2 back ups. )
Branding on every frame with the Township seal - (why?
unnecessary )
15 minutes to break down all equipment - ( 30 - 40 min was
determined to be more reasonable )
Correctly spelled names for each speaker -(why?
unnecessary - not being done now. )
Stipulations about how many cameras could have zoom control
(why? unnecessary )
Similar product excludes materials any produced for "home video
enjoyment:"- ( (why? unnecessary- it is the quality you
are judging )
At least 2 monitors wired & functioning in the room ( these
would only serve to distract & are needless expense)
Power backups that in event of total power loss would ensure no
loss of signal ((why? unnecessary if no power & dark room
the meeting would be postponed )
Not more than one tripod primary camera ((why?
unnecessary especially with 2 back ups - one to turn over & one
to fix errors )
Not more than one non-zoom controlled primary camera (why?
unnecessary . Let the professional provide the product)
________________________________
___________________________________________
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